Registry Clerk – REF NO: 3/1/1/1/2025/7

Closing Date: 31 October 2025 at 16:00
Location: Gauteng – Pretoria, South Africa
Department: Office of the Deputy Minister – Land Reform and Rural Development
Salary: R228 321 per annum (Level 05)

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Minimum Requirements:

• Grade 12 Certificate (Matric)

• Job-related knowledge of:

  • Registry duties and practices

  • Data capturing and computer operations

  • Legislative framework governing the Public Service

  • Document storage and retrieval procedures

  • Registry workflows and best practices

• Skills required:

  • Planning and organisation

  • Computer literacy

  • Language and communication (verbal & written)

  • Interpersonal relations

  • Flexibility and teamwork

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Key Duties and Responsibilities:

• Provide registry counter services and attend to clients

• Handle telephonic and other enquiries

• Receive, register, and manage hand-delivered mail and files

• Sort, register, and dispatch incoming/outgoing correspondence

• Distribute notices on registry matters

• Render effective filing and records management services

• Open and close files according to classification system

• Perform filing, tracing, and retrieval of documents/files manually and electronically

• Complete index cards for files

• Operate office machines related to registry functions

• Maintain franking machine register; frank post and record daily transactions

• Conduct spot checks to prevent inclusion of private post

• Lock post in postbags for delivery to Post Office

• Maintain remittance register and record valuable articles

• Hand deliver and sign over remittances to finance

• Return incorrect remittances via registered post, recording reference numbers

• Keep daily records of letters franked

• Process documents for archiving and disposal

• Electronically scan files; sort and package files for archives and distribution

• Compile and submit lists of documents for archiving to supervisor

• Maintain records of archived documents

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Enquiries:

📞 Mr SF Xaba – Tel: (012) 312 9395

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Application Process:

📍 Hand Deliver:
600 Lilian Ngoyi Street (formerly Van der Walt Street), Berea Park, Pretoria, 0002

📧 Email Applications:
P7@dlrrd.gov.za

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Employment Equity Target:

• African, Coloured, Indian and White Males and Females

• Persons with disabilities are encouraged to apply

 

DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT (DLRRD)

APPLICATION NOTICE
Closing Date: 31 October 2025 at 16:00

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✅ Application Requirements

Applicants must submit:

1. Completed and signed Z83 Form

   • Obtainable from any Public Service Department or DPSA Website

2. Detailed Curriculum Vitae (CV)

   • Submit only the Z83 and CV (no other attachments)

   • File must be in PDF format, ≤10MB

📌 Note: Applications can be posted, hand-delivered, or emailed (see post-specific ads for addresses).
⚠️ The DLRRD is not responsible for server delays.

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📎 Documents Required (Only if Shortlisted)

Shortlisted candidates will be required to submit:

• Certified copies of:

  • ID Document

  • Grade 12 Certificate

  • Highest relevant qualifications

  • Driver’s license (if required)

  • Service certificates (for SMS experience)

• SAQA evaluation report for foreign qualifications

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📚 Senior Management Service (SMS) Posts

Mandatory Requirements:

• NSG Nyukela Pre-entry Certificate to SMS

  • Online course available at:
    NSG Website – SMS Pre-entry Programme

• Assessments:

  • Practical assessment

  • Integrity (Ethical Conduct) assessment

  • Generic managerial competency assessment (DPSA tools)

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⚠️ Important Notices

• False qualifications = Criminal case

• No late applications

• No duplicate applications (submit separate application per post)

• No acknowledgements of receipt will be sent

• No feedback = Application unsuccessful (after 3 months)

• Posts may be withdrawn due to restructuring or moratorium

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🤝 Employment Equity & POPIA Compliance

• DLRRD is an Equal Opportunity & Affirmative Action Employer

• Committed to representivity

• Recruitment process complies with POPIA (Act 4 of 2013)

  • Personal data used only for recruitment

  • By applying, you consent to data processing for verification (e.g., qualifications, credit, criminal checks)

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🛡️ Additional Requirements

Shortlisted candidates:

• Must be available for assessments/interviews as scheduled

• Will undergo:

  • Personnel Suitability Checks

  • Security vetting

  • Reference checks (may include social media)

• Must declare:

  • Any pending criminal or disciplinary matters

  • Any conflict of interest, board memberships, or directorships

• If appointed:

  • Sign an employment contract

  • Sign an annual performance agreement

  • Disclose financial interests annually