Start Date: January 2026
Location: Melrose, Johannesburg, South Africa
Closing Date: 20 November 2025
Purpose of the Role
The HR Administrator will provide comprehensive support to the Human Resources department by managing documentation, coordinating HR processes, and maintaining accurate employee records. The role demands high confidentiality, professionalism, and attention to detail, ensuring HR operations align with the school’s policies and employment legislation.
Key Responsibilities
Recruitment & Onboarding
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Coordinate the end-to-end recruitment process: job advertisements, interview scheduling, and reference checks
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Draft employment contracts and offer letters in line with school policies
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Verify candidate documentation and compliance with employment regulations
Employee Documentation & Movements
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Manage documentation for promotions, transfers, resignations, and terminations
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Process exit documentation accurately and on time
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Track and update employee data, including personal details, job titles, and contract terms
Payroll Support
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Collect and verify monthly payroll inputs: leave records, overtime, and employee status changes
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Liaise with payroll service providers to ensure accurate and timely processing
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Address and resolve payroll-related queries professionally
Policy & Process Administration
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Maintain comprehensive and up-to-date employee files in compliance with POPIA
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Refine HR policies, procedures, and systems to ensure standardization and efficiency
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Contribute to the continuous improvement of HR administrative practices
Requirements & Qualifications
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Proven experience in an HR administrative role, ideally within an educational or professional environment
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Strong understanding of HR processes, compliance, and documentation
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High discretion and ability to handle sensitive information confidentially
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Proficiency in MS Office
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Relevant HR or administrative qualification/certification advantageous
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Understanding of LRA and BCEA employment regulations
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Highly organized with the ability to manage multiple tasks efficiently and accurately
Application Process
Interested candidates should email a CV with two contactable references to:
📧 Sumayah Bagus – sbagus@kingsmead.co.za
Subject line: HR ADMINISTRATOR
Closing Date: 20 November 2025
Kingsmead College is an Equal Opportunities Employer. Only shortlisted candidates will be contacted. If you have not heard from the school within two weeks of the closing date, consider your application unsuccessful.
Safeguarding
All employees with access to students must undergo background checks as part of Kingsmead College’s safeguarding policy.
POPIA Disclaimer
By submitting your application, you consent to Kingsmead College processing your personal information in accordance with the Protection of Personal Information Act (POPIA). Your data will be used solely for recruitment purposes and may be required for statutory reporting.
🌐 Website: https://www.kingsmead.co.za
📍 Location: Melrose, Johannesburg, South Africa