Position: Receptionist, Student Administration, Marketing- & HR Leave Coordinator

Location: Stellenbosch Waldorf School, Stellenbosch, Western Cape, South Africa
Contract Duration: August to December 2025
Probation Period: August to September 2025
Salary: R16,695.00 per month (Total cost to company)
Application Deadline: 17th July 2025 at 12:00

About Stellenbosch Waldorf School:

Stellenbosch Waldorf School is a vibrant institution that embraces the unique philosophy of Waldorf education, focusing on holistic development, creativity, and individuality. The school is committed to providing an environment that fosters intellectual, emotional, and social growth. This role plays a critical part in ensuring the smooth operation of the school and supporting its values in every interaction.

Position Overview:

The school is looking for a highly organized, detail-oriented, and professional Receptionist, Student Administration, Marketing- & HR Leave Coordinator. This individual will be a key point of contact for parents, students, staff, and visitors. The role requires a combination of administrative duties, communication skills, and marketing support. You will work closely with the Administration Manager to support the daily operations of the school.

Key Responsibilities:

Reception & Front Office:

Serve as the first point of contact at the school reception.
Welcome visitors with warmth and professionalism.
Manage incoming calls, messages, and general inquiries.

Student Administration:

Admissions & Registration: Guide prospective families through the registration process and provide information about the school’s ethos and procedures.
Student File Management: Oversee the confidential management of student records, including personal details, academic history, and consent forms.
Attendance & Absenteeism: Monitor attendance, address absenteeism concerns, and communicate with families about absences.
Communication with Families: Act as a liaison between the school and families, ensuring timely updates on procedures, term dates, and student-related information.
Progress Reports & Academic Records: Assist in compiling and distributing progress reports and manage the distribution of these reports to parents/guardians.
Student Administration System (Staroom): Maintain the integrity of the Staroom system, ensuring data is current and accessible for authorized personnel.

HR Leave Administration:

Maintain accurate records of staff leave (sick, annual, special leave).
Assist in the preparation of staff leave summaries and approval documentation.

Marketing Support:

Assist in coordinating the monthly school letter and communicate school updates.
Help with the coordination of school functions and festivals, in collaboration with teachers.
Support enrolment efforts by assisting with marketing campaigns and student canvassing.
Use tools like Canva to create marketing materials and publications.

Skills & Attributes:

Excellent verbal and written communication skills.
Ability to handle sensitive information with confidentiality and integrity.
Strong organizational and administrative abilities.
Warm, friendly demeanor aligned with Waldorf values.
Proficiency in Microsoft Office (MS Word, Excel, PowerPoint) and/or Google Workspace.
Competence in using school management systems or databases.

Academic Qualifications & Experience:

Diploma in Management Assistant or equivalent qualification (recommended).
Minimum of five years of experience in school administration (recommended).
Familiarity with Waldorf education or a willingness to learn.
Experience with MS Office and database/school management systems.

How to Apply:

Please submit the following documents to the email address below:

Comprehensive CV.
Three contactable references.
Certified copy of ID.
Certified copy of qualifications.
Police Clearance.

Email: admin@waldorfschool.org.za
Application Deadline: Thursday, 17th July 2025 at 12:00.

Additional Notes:

Confidentiality: Stellenbosch Waldorf School adheres to the POPI Act to ensure the protection of applicants’ personal information.
Only shortlisted candidates will be contacted.