Closing Date: 21 August 2025
Location: Theunissen, South Africa
Company: Senwes Grainlink
Job Type: Permanent
Work Level: Mid-Level
Remuneration: Market-Related
Job Purpose
To ensure the effective and accurate administration of the Parts department, supporting the efficiency of the branch and its operations.
Key Responsibilities
Receiving Administration:
-
Receive delivery notes and supplier invoices
-
Link invoices with delivery notes and equipment orders
-
Capture invoices on the system and verify accuracy
-
Create and follow up on claims for shortages/overages
-
Keep filing up to date and report actions to the manager
-
Assist with ad hoc receiving duties
Reports Administration:
-
Daily: Generate reports (credit notes, outstanding orders, quotations, inter-branch transfers), verify information, follow up, and forward to management for authorization
-
Weekly: Generate weekly reports (outstanding claims, shipping documents, negative on-hand reports, BIN location reports), follow up, and file completed documents
-
Monthly: Reconcile courier reports, create payment orders, capture stock count sheets, generate variance and update reports
General Administration:
-
Assist in quarterly stock-taking and generate related reports
-
Order office stationery and capture VVA source documents
-
Administer interdepartmental purchases and employee transactions
-
Manage dispatch administration and vehicle documentation
-
Handle general customer and internal staff queries
Minimum Requirements
-
National Senior Certificate (Matric)
-
At least 1 year of general office administration experience
-
Basic computer literacy and reporting skills
Additional Information
-
Preference given to candidates from designated groups
-
A consumer credit record may be requested for appointments involving cash/finance
-
If not contacted within six weeks of the closing date, consider the application unsuccessful
How to Apply:
Register and apply via Senwes Careers: www.groupcareers.co.za