Date Posted : 10 September 2025
Location: KwaZulu-Natal, South Africa
Company: Not specified
Job Type: Permanent
Salary: Market-related
Reference Number: FST-18
EE Position: Yes
Category: Administration / Planning
Job Advert Summary
The Planning Administrator will support sales order processing, payment allocation, key account management, and inventory management. The role also involves assisting with bid and tender preparations, handling customer quotations, and performing general administrative support for the planning department. Strong attention to detail, accuracy, and effective communication are essential.
Key Responsibilities
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Coordinate and manage tender documentation, submissions, and deadlines.
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Liaise with internal departments to gather information for tenders.
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Maintain and update tender tracking systems and databases.
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Assist in project planning schedules and resource allocation.
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Ensure compliance with tender requirements and company standards.
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Support bid preparation including formatting, proofreading, and compiling documents.
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Monitor tender portals for relevant opportunities.
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Communicate with clients and stakeholders regarding tender clarifications and updates.
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Provide planning administration support, including updating databases, spreadsheets, and documentation.
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Monitor progress against plans and flag potential delays or issues.
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Support resource allocation for key accounts and capacity planning.
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Process sales orders and liaise with internal teams to ensure accurate planning inputs.
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Manage inventory and ensure compliance with internal procedures and planning standards.
Minimum Requirements
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Matric and relevant tertiary qualification in Business Administration, Project Management, Supply Chain Management, or a related field.
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Minimum 2–3 years of experience in tender administration, planning coordination, or procurement support.
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Strong proficiency in Excel.
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Syspro experience is advantageous.
Skills and Competencies
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Strong attention to detail and numeracy skills.
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Good organisational and communication skills.
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Ability to work under pressure in a fast-paced environment.
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Strong problem-solving and time management abilities.
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Maintain confidentiality and adherence to the POPI Act.