Job ID: 6248
Organizational Unit: University of the Free State -> Student Affairs -> Career Services
Contract Type: Temporary (1-year contract)
Location: Bloemfontein Campus, Bloemfontein, FS, South Africa
Closing Date: 5 October 2025
Job Description:
The University of the Free State (UFS) is offering an internship opportunity for an Intern at the GPS Hub Reception within its Career Services department. This contract position will provide exposure to office management and administrative tasks in a university setting.
Key Responsibilities:
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Reception & Administrative Tasks:
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Receive and sort incoming parcels/mail.
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Circulate central communications to GPS Hub staff.
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Maintain and update GPS Hub staff lists (e.g., telephone and birthday lists).
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File and maintain records of visitors’ logs and office key management.
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Ensure smooth running of reception (including lunch times and leave).
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Coordinate venue booking of shared spaces in GPS Hub and Modlec meeting venues.
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Collaborate with CTL/Student Affairs administrative support as needed.
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Customer & Visitor Support:
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Welcome visitors to GPS Hub and direct them to appropriate offices or venues.
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Sign in/out visitors to the GPS Hub.
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Provide first-line support for general GPS Hub inquiries from visitors.
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Handle general telephone and email communication.
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Inherent Job Requirements:
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Educational Qualification: A B-degree on NQF Level 7 in Office Management, Business Administration, Public Administration, Communications, or Human Resources Management.
Additional Selection Criteria:
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Internship Eligibility: Applicants should not currently be participating in an existing learnership or internship programme.
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Work Experience: Applicants should not have any formal previous work experience.
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Internship Agreement: The applicant must be willing to sign an internship agreement with UFS.
Preferred Skills & Competencies:
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Organisational Skills: Ability to manage events and processes effectively and independently.
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Computer Proficiency: Strong skills in MS Outlook, Word, Excel, and PowerPoint.
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Interpersonal Skills: Ability to work effectively with others and establish good relationships.
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Communication: Excellent verbal and written communication skills.
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Work Under Pressure: Ability to remain calm and effective in stressful situations.
Key Competencies:
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Results-Oriented: Ability to fulfill obligations reliably and handle high-pressure situations.
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Strategic Thinking: Ability to manage multiple tasks with attention to detail.
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Business Acumen: Knowledge of office systems and adherence to work regulations.
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Leadership: Self-motivation and the ability to encourage teamwork.
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Building Coalitions: Interpersonal skills to interact with people in various social settings.
Salary:
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R9,100.50 per month (Annual Remuneration Package)
How to Apply:
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Applications must be submitted online through the official UFS vacancy website:
UFS Career Services Application Portal -
Ensure you submit the following required documentation:
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Curriculum Vitae (CV)
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Copies of your qualifications or official proof of qualifications obtained.
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A copy of your identity document (South African ID or passport for foreign nationals).
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Deadline: 5 October 2025
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Important: Incomplete applications will not be considered. The system allows a maximum of eight attachments; ensure to merge files if necessary.
Enquiries:
For additional information, you can contact:
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Phone: 051 401 2558
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Email:
Alternatively, contact 051 401 9813/2979/9629 for assistance.
General Notes:
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Equity: UFS is an equal opportunity employer. Preference will be given to candidates from under-represented designated groups, including those with disabilities.
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Confidentiality: UFS adheres to the Protection of Personal Information Act (POPIA) in handling personal data.
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Post Availability: UFS reserves the right not to fill the post.
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Only shortlisted candidates will be contacted. If no contact is made within six weeks after the closing date, assume your application was unsuccessful.