Closing Date: 04 August 2025
Location: Roodepoort, Gauteng, South Africa
📍 Division: Crawford International – Ruimsig College
Position Type: Permanent
Experience Level: Mid-Senior
Industry: Education Management
Functional Area: Education
🔑 Key Purpose
The Academic Administrator provides professional, efficient assistance and plays a crucial role in supporting academic systems, school administration, and data management across various platforms including STASY, Toddle, TEAMS, and others.
🛠️ Key Responsibilities
1. Academic System Support and IT Liaison
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Liaise with ADvTECH IT, Toddle, and TEAMS regarding system upgrades, issues, and changes
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Distribute manuals and communicate system updates
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Support parents and staff with access issues, password resets, and profile changes
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Manage student access rights and maintain logs of system issues
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Train new users (staff, students, and parents)
2. Academic Reporting and Data Management
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Maintain student master data including class, subject, and option allocation
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Capture academic records during registration
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Lead annual system rollover and re-registration in STASY
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Set up markbooks, assessment events, and input marks/comments as needed
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Analyse and report on academic data to support learning improvements
3. Student Record Management
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Update documents and personal details in STASY and other academic systems
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Register/de-register students for aftercare, music, and other services
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Manage student transfers and withdrawals
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Perform monthly physical verification of registrations
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Report on data accuracy and resolve discrepancies
4. General School Administration
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Design and distribute newsletters via Sway
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Assist with internal and external communication via email/SMS
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Support academic awards and certificates
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Liaise with the finance department regarding billing changes
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Provide operational support to the CXO and Academic Coordinators
✅ Qualification & Experience
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Minimum Education: Grade 12 + Office/IT diploma or qualification
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IT Skills: Intermediate level, proficiency across systems (STASY, Toddle, TEAMS, Google Suite, etc.)
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Experience:
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Minimum 1 year in administration
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School-specific or parent liaison experience highly advantageous
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📧 How to Apply
To apply, submit your application via the ADvTECH Careers portal or through the relevant job listing platform by 04 August 2025.
ADvTECH is committed to diversity, inclusion, and professionalism in education. The company reserves the right not to make an appointment. Submission of an application does not guarantee an interview.