Closing Date: 6 July 2025
Position Details
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Job Title: Administration Assistant
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Reference Number: PPC250522-6
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Job Category: Administrative
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Job Type: Permanent
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Business Unit: Group Admin
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Department: Offices of EXCO
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Location: Rosebank, Gauteng, South Africa
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Reporting To: Manager – CEO Office
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Number of Positions: 1
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Start Date: Immediate
Job Summary
This role is the first point of contact for PPC Group Support Services—serving as the face and voice of the organization. The successful candidate will be responsible for reception duties, facility coordination, and administrative support across departments. The ideal candidate is professional, welcoming, organized, and proactive.
Minimum Requirements
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Diploma in Front Office Management, Administration, or related field
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At least 3 years’ experience in:
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A Reception and Administrative Assistant role
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Facility operations
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Proficiency in:
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Microsoft Office (Outlook, Word, Excel, PowerPoint)
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SAP ERP system
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Operating a switchboard
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Facility management systems and procedures
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Key Duties & Responsibilities
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Greet and accommodate visitors, clients, and job applicants professionally
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Operate the switchboard and direct queries appropriately
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Coordinate meeting room bookings and collaborate with cleaning staff for setups
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Manage incoming and outgoing mail and courier deliveries
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Maintain office appearance and utilities/facilities operations
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Assist the CEO Office Manager with office and facility management tasks
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Maintain supplier and service provider database
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Procure office furniture, supplies, and consumables; implement stock control measures
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Process incoming invoices and expense claims in line with PPC’s finance protocols
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Maintain and update Group Support Services staff contact list in collaboration with HR
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Administer and report on office access control systems
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General admin tasks: filing, record-keeping, and any other duties as directed
Special Requirements
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Strong interpersonal and communication skills
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Ability to multitask in a fast-paced environment
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High level of professionalism and confidentiality
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Attention to detail and strong organizational skills