Closing Date: 2025/08/27
Location: Port Shepstone, KwaZulu-Natal
Company: Clover
Reference Number: CLO250822-1
Job Type: Permanent
Department: Sec Distribution
Number of Positions: 1
Required Education Level: Grade 12 | National Certificate
Job Category: Finance
Job Advert Summary
Clover is seeking an Administrative Officer to provide strong administrative support to the Distribution and Recon Department. The successful candidate will ensure efficiency, accuracy, and support to the Distribution Manager in daily operations.
Requirements
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Matric (Grade 12)
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A Finance or Business Administration tertiary qualification (beneficial)
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Previous experience in a similar role
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Strong Excel skills
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Valid driver’s licence (beneficial)
Competencies
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Strong attention to detail
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Ability to multitask and work under pressure
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Effective communication skills with Blue Collar staff
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Fast learner with good time management skills
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Team player with a willingness to go the extra mile
Duties and Responsibilities
Administer Driver Recons
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Oversee Recon Clerks and provide support when needed
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Process settled and unsettled routes
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Ensure daily route settlements are correct
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Check recap errors made by Clerks and resolve within the same month
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Handle RMA route settlement checks and corrections
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Ensure all outstanding recons are completed daily
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Follow up on outstanding jobs older than 24 hours
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Update GRV on the system
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Assign re-supply invoices
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Resolve system and Metrofile queries timeously
Administer Driver Ledger
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Control EFT payment allocation
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Allocate EFT payments daily and generate journals
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Ensure unallocated payments are resolved within the same month
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Verify invoices and accounting documents
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Compile accurate debtors reports daily
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Reconcile customer accounts and follow up on payments
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Generate and send customer statements
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Place overdue accounts on hold and escalate problem accounts
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Oversee Ledger Clerks and assist when needed
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Reconcile and resolve driver account discrepancies
Administer Cash Office
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Receive and verify cash-up documentation
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Resolve head office or controller queries on cash office processing
Providing Support
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Assist Recon and Ledger Clerks when needed
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Support Administrative Controller, Admin Manager, and Delivery Managers
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Manage seals register and driver deposits on ERMS
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Print bank deposits daily and maintain EFT documentation
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File deposits and maintain stock of books, bags, and seals
General Administration (Sales & Masakhane)
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Manage attendance registers and overtime for salaries month-end
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Handle HR forms, submissions, and filing
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Minute personnel discussions and maintain personnel files
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Archive documents for Distribution and Merchandisers
Branch Administration
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Participate in EE Forum, SS, and Safety meetings, taking minutes when required
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Manage stationery and sundry stores orders
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Maintain petty cash records
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Handle postage, new customer applications, and creditors payments
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Monitor copier faults and replenishments
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Ensure general housekeeping standards are met