Department: Career Services
Location: Bloemfontein Campus, University of the Free State
Contract Type: Temporary (1-year contract)
Closing Date: 5 October 2025
Salary: R 9,100.50 per month
About the Role:
The University of the Free State is offering an internship opportunity for an Intern at the GPS Hub Reception within the Career Services department. This is a 1-year contract position that will allow the successful candidate to gain valuable experience in office management, communication, and event coordination.
Key Responsibilities:
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Receive parcels and sort incoming mail.
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Circulate central communication to GPS hub staff.
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Maintain and update the GPS hub staff list.
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Type and update the GPS hub staff administration, including telephone and birthday lists.
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Manage records for visitor logs and office key management.
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Coordinate the reception during working hours, ensuring smooth operations, including during lunch times or leave.
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Coordinate venue bookings for shared spaces within the GPS hub.
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Assist CT/Student Affairs administrative support as needed.
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Manage signing in/out of central keys for the GPS hub.
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Greet and assist visitors, direct them to appropriate offices or venues, and provide first-line support for inquiries.
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Answer general telephone and email communication.
Inherent Requirements:
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Bachelor’s degree (NQF Level 7) in Office Management, Business Administration, Public Administration, Communications, or Human Resources Management.
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No previous formal work experience required.
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Not participating in any current internship/learnership programme.
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Willingness to sign an internship agreement with UFS.
Recommended Skills and Competencies:
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Strong organisational skills and the ability to manage multiple tasks effectively.
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Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
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Strong interpersonal skills and the ability to work well with others.
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Ability to work under pressure in a busy environment.
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Excellent communication skills (both written and verbal).
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Attention to detail and a methodical approach to tasks.
Key Competencies:
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Results-Oriented: Reliable, responsible, and dependable with the ability to handle stressful situations calmly.
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Strategic Thinking: Ability to juggle multiple activities and focus on details.
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Business Acumen: Proficient in MS Office and familiar with tools like CareerHub (Symplicity system), SharePoint, and MS Excel.
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Leadership: Motivated with high energy and enthusiasm.
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Building Coalitions: Ability to connect and establish rapport with a variety of people in social and professional situations.
How to Apply:
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Applications must be submitted online via the official UFS vacancy website: UFS Vacancy Portal
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Required documents:
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Curriculum Vitae (CV)
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Copies of qualifications (or proof thereof, including SAQA accreditation for foreign qualifications)
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A copy of your identity document (South African ID or passport for foreign nationals).
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Important Notes:
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Incomplete applications will not be considered.
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Only shortlisted candidates will be contacted.
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Preference will be given to candidates from under-represented designated groups.
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The UFS follows the Protection of Personal Information Act (POPIA) and treats all personal information confidentially.
Inquiries:
For more information, you can contact:
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Tel: 051 401 2558
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Email: SeitlhekoLP@ufs.ac.za or Recruit@ufs.ac.za
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Additional Contact: 051 401 9813 / 2979/ 9629
Closing Date: 5 October 2025
The University reserves the right not to fill the post.