REGISTRAR’S CLERK (2 POSTS)

REF NO: 2025/273/OCJ
SALARY: R228 321 – R268 950 per annum (Level 05)
The successful candidate will be required to sign a performance agreement.
CENTRE: Gauteng Division of The High Court: Pretoria

REQUIREMENTS:

  • Education: Grade 12 certificate required; a three-year relevant qualification (National Diploma, NQF level 6, 360 credits) is an added advantage.

  • Experience: No experience required

  • Driver’s License: Advantageous

  • Skills & Competencies:

    • Knowledge of registry processes, filing, storage and retrieval procedures.

    • Understanding of Public Service legislative frameworks, Mail procedure manual, Promotion of Access to Information Act, National Archives.

    • Batho Pele Principles, computer literacy (Microsoft Office), communication, numeracy, interpersonal skills.

    • Problem-solving, time management, administrative skills, accuracy, ability to work independently and under pressure, attention to detail, teamwork, flexibility, self-motivation.

DUTIES:

  • Perform clerical and administrative work within the Court.

  • Register/allocate case numbers to all pleadings and court documents received.

  • Ensure files are served on all parties; prepare files for litigants/attorneys.

  • Update files for return of service/proof of service; safekeep and dispose of case records.

  • Handle court’s requested files: retrieve, make available, and record documents.

  • Render case management duties: attend to case management notices, implement case management practices, monitor files as per case management.

  • Support administrative registrar: submit leave forms to HR, maintain registers for filing and archiving, comply with telephone and leave policies, prepare/sign performance agreements.

ENQUIRIES:

  • Technical: Ms. N Shandu – Tel: (012) 315 7602

  • HR: Ms. T Mbalekwa – Tel: (010) 494 8515

APPLICATIONS:

Email: 2025/273/OCJ@judiciary.org.za

NOTE:

  • Preference will be given in line with Employment Equity goals.

 

OFFICE OF THE CHIEF JUSTICE (OCJ)

Equal Opportunity Employer – preference given to Women, Persons with Disabilities, and Youth in line with:

  • Section 195(1)(i) of the Constitution of South Africa, 1996

  • Employment Equity Act, 1998 (Act 55)

  • Departmental HR policies

APPLICATION SUBMISSION

Closing Date: 14 November 2025

Application Methods by Location:

  • National Office (Midrand) / Constitutional Court (Braamfontein):

    • Mail: Director: HR, OCJ, Private Bag X10, Marshalltown, 2107

    • Hand-deliver: HR, 188, 14th Road, Noordwyk, Midrand, 1685

  • Gauteng / Land Court (Randburg/Johannesburg/Pretoria):

    • Mail: Provincial Head, OCJ, Private Bag X7, Johannesburg, 2000

    • Hand-deliver: 12th Floor, Cnr Pritchard & Kruis Street, Johannesburg

  • Limpopo (Polokwane/Thohoyandou):

    • Mail: Provincial Head, OCJ Service Centre, Private Bag X9693, Polokwane, 0700

    • Hand-deliver: High Court Limpopo Division, 36 Biccard & Bodenstein Street, Polokwane, 0699

  • North West (Mmabatho):

    • Mail: OCJ Provincial Head, Private Bag X2033, Mmabatho, 2735

    • Hand-deliver: 22 Molopo Road, Ayob Gardens, Mmabatho

  • KwaZulu-Natal (Durban/Pietermaritzburg):

    • Mail: Provincial Head, Private Bag X54314, Durban, 4001

    • Hand-deliver: 1st Floor, Office No 118, Cnr Somtseu8 & Stalwart Simelane Streets, Durban, 4000

  • Mpumalanga (Middelburg/Mbombela):

    • Mail: Provincial Head, Private Bag X20051, Mbombela, 1211

    • Hand-deliver: Mpumalanga Division of the High Court, 311 Samora Machel Drive, Mbombela, 1200

APPLICATION REQUIREMENTS

  • Form: New Z83 Form (not old Z83)

  • Attachments:

    • Recent comprehensive CV

    • Contactable referees with phone numbers and email addresses

    • All documents in one PDF folder

  • Shortlisted candidates will submit:

    • Certified qualifications

    • Other supporting documents

  • Foreign qualifications: must include SAQA evaluation certificate

  • Dual citizens: Police clearance from country of origin; proof of SA permanent residence if non-SA citizen

SELECTION PROCESS

  • Personnel suitability checks:

    • Criminal record

    • Financial checks

    • Qualification verification

    • Citizenship verification

    • Reference checks and employment verification

  • Correspondence: Only shortlisted candidates will be contacted

  • Security clearance: Required within 3 months of appointment

  • Employment contract and performance agreement: All successful candidates will enter into these within 3 months

PRIVACY

  • Compliant with POPIA (Act 4 of 2013)

  • Personal information used only for recruitment purposes

  • Unsuccessful applicants’ information retained for internal audit purposes

IMPORTANT NOTES

  • Failure to fully complete, sign, and initial the Z83 form disqualifies the application

  • Late applications or incomplete submissions will not be considered

  • OCJ reserves the right not to make any appointment

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