SECRETARY

REF NO: 3/1/1/1/2025/12
DIRECTORATE: Corporate Services
SALARY: R228 321 per annum (Level 05)
CENTRE: Northern Cape (Kimberley)

REQUIREMENTS:

  • Minimum: Grade 12 Certificate.

  • Job-related knowledge:

    • Computer literacy (Microsoft Word, Excel, PowerPoint, etc.).

  • Job-related skills:

    • Good telephone etiquette.

    • Sound organizational skills.

    • Good people skills.

    • Ability to communicate effectively with people at different levels (written and verbal).

    • Ability to act with tact and discretion.

    • Good grooming and professional presentation.

DUTIES:

  • Provide secretariat/receptionist support to the Director.

  • Receive telephonic calls and refer them to the correct role players.

  • Record appointments and events in the diary.

  • Type documents for the senior manager and other staff.

  • Operate office equipment (fax machines, photocopiers, etc.).

  • Provide clerical support to the senior manager.

  • Liaise with travel agencies and check travel arrangements.

  • Arrange meetings and events for the senior manager and staff: identify venues, invite participants, organize refreshments, and set schedules.

  • Process travel and subsistence claims, as well as invoices related to the senior manager’s activities.

  • Record basic minutes of meetings.

  • Draft routine correspondence and reports.

  • File documents for the senior manager and unit.

  • Administer leave registers and telephonic accounts.

  • Receive, record, and distribute incoming and outgoing documents.

  • Handle procurement of standard items (stationery, refreshments, etc.).

  • Collect documents to enable the Director to prepare for meetings.

  • Stay up to date with relevant public service and departmental prescripts, policies, and procedures.

ENQUIRIES:

Ms T. Oliphant – Tel No: (053) 830 4056

APPLICATIONS:

Hand Deliver:
Magistrate Court Building, 6th Floor, Knight Street, Corner of Stead Street, Kimberley, 8300

Email:
📧 P12@dlrrd.gov.za

NOTE:

  • EE Targets: Indian and White Males; Coloured, Indian, and White Females; Persons with disabilities.

 

DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT (DLRRD)

VACANCY NOTICE

Closing Date: 07 November 2025 at 16:00

APPLICATION SUBMISSION

  • Applications must include:

    1. Completed and signed new Z83 Form (available from any Public Service Department or DPSA website)

    2. Detailed Curriculum Vitae (CV)

  • Submission methods:

    • Post

    • Hand delivery

    • Email (as per each advertisement)

  • File requirements:

    • PDF format

    • Maximum size: 10 MB

    • Only the Z83 form and CV should be attached

  • Server delays are not the Department’s responsibility.

DOCUMENTS FOR SHORTLISTED CANDIDATES

  • Certified copies of:

    • ID document

    • Grade 12 certificate

    • Highest required qualifications

    • Driver’s licence (if required)

    • Service certificates supporting senior management experience

  • Foreign qualifications must be accompanied by a SAQA evaluation report (only when shortlisted).

SENIOR MANAGEMENT SERVICE (SMS) REQUIREMENTS

  • Completion of the Senior Management Pre-entry Programme (Nyukela Programme) prior to appointment.

  • Online course available at NSG: Certificate for Entry into SMS

  • No appointment without proof of successful completion.

ASSESSMENTS AND SELECTION PROCESS

  • Pre-entry assessments for all shortlisted candidates:

    1. Practical assessment

    2. Integrity (Ethical Conduct) assessment

  • Selection committee scores assessments to evaluate suitability.

  • SMS candidates undergo:

    • Interview

    • Practical exercise

    • Integrity assessment

    • Recommendation for generic managerial competency assessment in line with DPSA guidelines.

IMPORTANT NOTICES

  • Fraudulent qualifications will be reported to SAPS.

  • Submit applications before the closing date. Late submissions will be disqualified.

  • Separate applications required for multiple posts.

  • Acknowledgement: Applications will not be acknowledged due to high volume.

  • Recruitment changes: The Department reserves the right to cancel or re-advertise posts due to restructuring, moratorium, or other reasons.

EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION

  • DLRRD is an equal opportunity and affirmative action employer.

  • Intention to promote representivity in staffing.

  • Department reserves the right not to fill positions.

PRIVACY AND CONFIDENTIALITY

  • Compliance with POPIA (Act 4 of 2013).

  • Personal information will be collected, processed, and stored solely for recruitment purposes.

OTHER REQUIREMENTS FOR SHORTLISTED CANDIDATES

  • Availability for assessments and interviews.

  • Personnel suitability checks including:

    • Security vetting

    • Reference checks (may include social media profiles)

  • Declaration of:

    • Pending criminal, disciplinary, or other investigations

    • Conflicts of interest, board memberships, directorships

  • Successful candidates must:

    • Enter into an employment contract

    • Sign an annual performance agreement

    • Annually disclose financial interests

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