Location: Pretoria, South Africa
Job Type: Permanent
Available: 2026
Reference Number: FSCA: 1202
Purpose of the Job:
The FSCA is seeking a professional and efficient Secretary to provide secretarial and administrative support to the Departmental Head: ICT Technology and Digital Product Development. The successful candidate will ensure smooth office operations, assist with managing departmental budgets, handle correspondence, arrange travel, and support project coordination activities.
Key Performance Areas:
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Secretarial Support:
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Provide comprehensive secretarial support to the Departmental Head, managing electronic and paper documents.
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Organize and coordinate the Departmental Head’s electronic diary, providing hard copies of relevant documents weekly.
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Manage travel arrangements, including bookings for local and international travel, accommodation, and foreign exchange.
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Maintain an electronic filing system and ensure relevant documents are filed in the central system.
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Administrative Coordination:
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Handle all incoming and outgoing correspondence, including screening telephone calls.
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Organize and arrange departmental meetings, take minutes, and assist with managing the budget (stationery, telephone, catering).
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Assist with drafting and quality assurance of documents and presentations for the Departmental Head.
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Provide administrative support for client inquiries and general departmental needs.
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Maintain and update the departmental shared hard drive.
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Project Coordination:
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Assist with project coordination activities, helping to track departmental initiatives and monitor progress against timelines.
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Other Key Competencies:
The ideal candidate will demonstrate:
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Interpersonal Skills: Ability to communicate effectively both verbally and in writing.
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Reliability and Trustworthiness: Demonstrated dependability and confidentiality in handling sensitive information.
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Organizational Skills: Competence in managing multiple tasks, prioritizing work, and liaising with individuals at all levels.
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Computer Skills: Advanced MS Office skills (Word, Excel, Access, Outlook, PowerPoint) and typing proficiency.
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Project Support: Basic understanding of project administration principles and willingness to assist with project tasks.
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Pressure Handling: Ability to work efficiently under pressure while maintaining attention to detail.
Requirements:
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A Matric Certificate and a relevant secretarial qualification or equivalent.
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2 to 3 years’ office management experience.
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Advanced knowledge of Microsoft Office (Word, Excel, Access, Outlook, PowerPoint).
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Ability to multitask and manage multiple responsibilities simultaneously.
Closing Date: 12 November 2025
Salary: Market-related
EE Position: Yes (FSCA encourages applicants from marginalized groups, including persons with disabilities)
Location: Pretoria, South Africa
How to Apply:
Interested candidates should apply before the closing date of 12 November 2025. Only shortlisted candidates will be contacted for interviews.
For more information, visit the FSCA website or submit your application through the relevant platform.