SUPPLY CHAIN MANAGEMENT CLERK

REF NO: 2025/275/OCJ
SALARY: R228 321 – R268 950 per annum (Level 05)
The successful candidate will be required to sign a performance agreement.
CENTRE: Land Court: Randburg

REQUIREMENTS:

  • Education: Grade 12 certificate

  • Experience: No experience required

  • Driver’s License: Advantageous

  • Skills & Competencies:

    • Basic knowledge of financial functions and practices; ability to capture data, operate computers, collate statistics.

    • Understanding of Public Service financial legislation, procedures, and Treasury regulations (PFMA, PSA, DFI).

    • Knowledge of basic financial systems (BAS).

    • Knowledge of public service work procedures, legislative frameworks, and Batho Pele Principles.

    • Communication (verbal & written), problem-solving, public relations, monitoring & analytical skills, computer literacy (MS Teams), planning & organizing, report writing, typing.

    • Shortlisted candidates will undergo a pre-entry practical exercise to test technical and generic skills.

DUTIES:

  1. Invoice Capture & Creditor Payment Advice:

    • Verify invoices (quantity, price, VAT, supplier details).

    • Capture accurate information on JYP for payment advice.

    • Attach supporting documentation.

    • Maintain computerized/manual register of payments.

    • Provide creditor information to DCO and Director Finance.

    • Update Procurement Status Reports.

  2. Demand & Acquisition Support:

    • Implement preference points system per commodity.

    • Provide secretariat/logistical support during bid processes.

    • Distribute store items in the absence of the responsible person.

    • Maintain PCC files with relevant documents.

  3. Purchase Orders (PO):

    • Verify contracts for items.

    • Capture source documents and place orders with suppliers.

    • Draft Letters of Award if JYP unavailable.

    • Send properly signed purchase orders to suppliers with official stamp.

  4. Procurement & Reporting:

    • Administer day-to-day SCM duties.

    • Ensure proper filing, recording, and safekeeping of documents for audit purposes.

    • Compile SCM reports on issued orders.

ENQUIRIES:

  • Technical: Ms N Mhlambi – Tel: (010) 493 6316

  • HR: Ms T Mbalekwa – Tel: (010) 494 8515

APPLICATIONS:

Email: 2025/275/OCJ@judiciary.org.za

NOTE:

  • Preference will be given in line with departmental Employment Equity goals.

 

OFFICE OF THE CHIEF JUSTICE (OCJ)

Equal Opportunity Employer – preference given to Women, Persons with Disabilities, and Youth in line with:

  • Section 195(1)(i) of the Constitution of South Africa, 1996

  • Employment Equity Act, 1998 (Act 55)

  • Departmental HR policies

APPLICATION SUBMISSION

Closing Date: 14 November 2025

Application Methods by Location:

  • National Office (Midrand) / Constitutional Court (Braamfontein):

    • Mail: Director: HR, OCJ, Private Bag X10, Marshalltown, 2107

    • Hand-deliver: HR, 188, 14th Road, Noordwyk, Midrand, 1685

  • Gauteng / Land Court (Randburg/Johannesburg/Pretoria):

    • Mail: Provincial Head, OCJ, Private Bag X7, Johannesburg, 2000

    • Hand-deliver: 12th Floor, Cnr Pritchard & Kruis Street, Johannesburg

  • Limpopo (Polokwane/Thohoyandou):

    • Mail: Provincial Head, OCJ Service Centre, Private Bag X9693, Polokwane, 0700

    • Hand-deliver: High Court Limpopo Division, 36 Biccard & Bodenstein Street, Polokwane, 0699

  • North West (Mmabatho):

    • Mail: OCJ Provincial Head, Private Bag X2033, Mmabatho, 2735

    • Hand-deliver: 22 Molopo Road, Ayob Gardens, Mmabatho

  • KwaZulu-Natal (Durban/Pietermaritzburg):

    • Mail: Provincial Head, Private Bag X54314, Durban, 4001

    • Hand-deliver: 1st Floor, Office No 118, Cnr Somtseu8 & Stalwart Simelane Streets, Durban, 4000

  • Mpumalanga (Middelburg/Mbombela):

    • Mail: Provincial Head, Private Bag X20051, Mbombela, 1211

    • Hand-deliver: Mpumalanga Division of the High Court, 311 Samora Machel Drive, Mbombela, 1200

APPLICATION REQUIREMENTS

  • Form: New Z83 Form (not old Z83)

  • Attachments:

    • Recent comprehensive CV

    • Contactable referees with phone numbers and email addresses

    • All documents in one PDF folder

  • Shortlisted candidates will submit:

    • Certified qualifications

    • Other supporting documents

  • Foreign qualifications: must include SAQA evaluation certificate

  • Dual citizens: Police clearance from country of origin; proof of SA permanent residence if non-SA citizen

SELECTION PROCESS

  • Personnel suitability checks:

    • Criminal record

    • Financial checks

    • Qualification verification

    • Citizenship verification

    • Reference checks and employment verification

  • Correspondence: Only shortlisted candidates will be contacted

  • Security clearance: Required within 3 months of appointment

  • Employment contract and performance agreement: All successful candidates will enter into these within 3 months

PRIVACY

  • Compliant with POPIA (Act 4 of 2013)

  • Personal information used only for recruitment purposes

  • Unsuccessful applicants’ information retained for internal audit purposes

IMPORTANT NOTES

  • Failure to fully complete, sign, and initial the Z83 form disqualifies the application

  • Late applications or incomplete submissions will not be considered

  • OCJ reserves the right not to make any appointment

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